Friday, August 1, 2014
Deadlines and Details



Deadlines and Details

Please review carefully the following information concerning deadlines.  In order to ensure your conference and advertising presence, supply ALDE with the following items by the dates indicated below.

Please note, the deadline for most advertising is December 1, 2013.



Black and White Advertising Copy
   Full Page      7.625 x 10.5
   1/2 Page      7.625 x 5
   1/4 Page      3.75 x 5
Ad copy must be submitted grayscale in .eps, .jpg, .pdf, or .tif format. Email to

Exhibitors and Sponsors: Print-ready logos must be grayscale and CMYK in .eps, .jpg or .tif format with resolution of at least 300 dpi.  Email to  
Web logos must be color .jpg or .gif files. Logo files should be 150 to
200 pixels wide. 
Email to

Organization Descriptions
Organization descriptions must be 50 words or fewer and describe the products or services the organization has to offer the attendees of the conference. Email to

Complimentary Conference Registrations:
We will email you registration instructions.

Packet Inserts:
Ship packet inserts and give-a-ways to:

Indianapolis Marriott Downtown
Hold for ALDE, Feb. 8-11
350 West Maryland St.
Indianapolis, IN 46225

Shipping Other Materials:
If you need to send other materials for use at the conference, you’re responsible for arranging your own shipping.  Items may be shipped directly to the hotel or arranged through the show decorator.  Items must arrive no later than February 14, 2014.

Payment is due in full 30 days from receipt of invoice.  Sponsorship opportunities are offered at the sole discretion of ALDE.  All sponsorships are conditioned on timely receipt of ad copy or other materials in an acceptable format.  Late or unusable materials may be omitted without refund, or corrected at an additional charge, at ALDE’s sole discretion.  Sponsorship fees are non-refundable.  For information about ALDE’s cancellation policy, see the Terms and Conditions, call the office at (888) 630-ALDE or email .


Terms and Conditions